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Running a summer camp involves more than great counselors and happy campers – it’s also about managing registrations, payments, forms, medical data, staff, and parent communication. Thankfully, camp management software has come a long way.

We reviewed the leading platforms in 2025 based on ease of use, affordability, communication tools, payment processing, and overall support. Here are the top contenders – and why Campium stands out as the best all-around solution.

1. Campium – Best Overall Camp Management Software

If you’re looking for a modern, easy-to-use, and fully integrated solution, Campium is our top pick for 2025.
Built specifically for small to mid-sized camps, Campium combines powerful tools with an intuitive interface that camp directors and parents love.

Key Features:

  • Online Registration & Forms: Customizable forms with e-signatures and conditional logic.

  • Payment Processing: Built-in credit card and ACH payments with flexible installment plans.

  • Parent & Staff Portals: Centralized communication via email, SMS, and in-app notifications.

  • Canteen & Store Management: Track balances and purchases in real-time.

  • Medication Tracking: Record administration and send guardian notifications instantly.

  • Attendance & Check-In: Simplify daily tracking with digital rosters and mobile scanning.

Why We Love It:
Campium was designed by camp professionals who understand the challenges of seasonal operations. It’s affordable, highly responsive, and continually improving — without the bloated pricing or complexity of larger competitors.

2. CampMinder – Best for Large Camps

CampMinder remains a staple in the industry, known for its comprehensive suite of features and long history. It’s an excellent choice for large organizations that require advanced customization and have in-house tech staff.

Pros: Deep functionality, established ecosystem, and detailed reporting.
Cons: Pricing is higher and setup can be complex for smaller teams.

3. ACTIVE Network Camp & Class Manager – Best for Multi-Program Organizations

ACTIVE Network provides tools for large organizations managing camps, sports, and recreation programs under one umbrella.
It integrates with payment and marketing systems but may feel heavy for single-site camps.

Pros: Scalable for municipalities or multi-site programs.
Cons: Pricing tiers can climb quickly; interface can feel outdated.

4. UltraCamp – Best for Customization

UltraCamp is another veteran in the camp software world, offering deep configuration options for experienced admins who want full control over every detail.
However, it has a steeper learning curve and dated UI compared to newer systems.

Pros: Excellent customization and reporting options.
Cons: Can be overwhelming for new users.

5. CampSite – Best for Established Overnight Camps

CampSite offers strong camper management, staff hiring, and transportation features that make it popular among large residential camps.
It’s less flexible for smaller day camps but excels in enterprise settings.

Pros: Mature platform with proven stability.
Cons: Cost and complexity may be prohibitive for smaller operations.

Why Campium Leads in 2025

What sets Campium apart is its modern technology, responsive support, and affordable pricing.
While other systems feel like legacy products from another decade, Campium’s interface is clean, mobile-friendly, and constantly evolving.

From online registration and payments to bus tracking, canteen management, and staff communication – Campium unites every tool you need under one roof.

Final Thoughts

Choosing camp management software shouldn’t be complicated. Whether you run a small day camp or a multi-week overnight program, the right platform will save time, reduce errors, and improve the camper experience.

If you’re ready to modernize your operations and see why camps are switching to Campium, book a demo today →.

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