Camp Management Software Features

Camp registration software that doesn't fight you

Design registration flows that match how your camp works. As camp registration software, Campium gives you custom forms, flexible rules, and payments built in—so families complete everything in one place without bouncing between systems.

• Custom registration pages with your wording and flow
• Collect family, camper, and emergency info in one guided process
• Require deposits, collect payment methods, or allow zero-deposit signups
• Document uploads, agreements, and e-signatures
• Returning family data pre-filled from previous seasons
• Wait lists and capacity limits per session or product

Import Existing Users

Bring your camp data in from day one

Already have campers and families in a spreadsheet? Camp management software that imports them in minutes. Map your columns to Campium's profile fields, preview the data, and bring everyone over without re-entering information by hand.

• CSV import for campers and guardians
• Map columns to your profile fields
• Preview and validate before importing
• Handle duplicates and merge when needed
• Import by season or product
• Smart User Import wizard for guided, step-by-step imports

Camp billing software that actually syncs

Every dollar is tracked from invoice to receipt. Families see their balance in the portal and can pay online. As summer camp management software, Campium gives you real-time dashboards so you always know what's billed, collected, and outstanding.

• Family ledger with balance tracking
• Accept cards & ACH
• Payment plans and autopay schedules with audit trail
• Real-time dashboards: billed, collected, outstanding
• Refunds, chargebacks, and failed payments all visible
• Discounts, financial aid, and promotional codes

Daily camp attendance with precision

Know who's present, absent, or checked out at any moment. Camp management software that lets you check in campers by product or session, and control who can pick them up—families manage their approved pickups in the portal.

• Manage daily attendance by product or session
• Control pickup permissions by allowing families to manage their approved pickups
• Attendance reports and exports
• Quick check-in and check-out for staff
• Historical attendance records for reporting

Camp medication tracking built to support HIPAA compliance

Summer camp management software that tracks what medications a camper takes and dispenses at the right time. Access is restricted to authorized staff so sensitive health data stays secure and compliant.

• Medication log and administration tracking
• Restrict access to specific staff for HIPAA compliance
• Medical notes and clinical documentation
• Dispense records with timestamps and staff attribution
• Alerts for missing or overdue doses

Camp communication without leaving the system

Send email and SMS from Campium—no need to switch to another tool. Camp management software that lets you target by product, session, enrollment status, or custom profile fields. Announcements appear in the parent portal so families stay in the loop.

• Mass email and SMS broadcasts
• Announcements and news for the portal
• One-way messaging to families
• Email templates and sequences
• Filter recipients by enrollment, product, or custom fields

Reporting

Camp reporting on any criteria

Build reports based on any profile field. Summer camp management software that lets you filter by enrollment, product, custom answers, or demographics. See the result count as you select options, then export to HTML, PDF, Excel, or labels—no extra software needed.

• See result count as you select filter options
• Export to HTML, PDF, XLS, and Avery & Dymo Labels
• Read-only access for staff to specific reports
• Financial dashboards and aging reports
• Save and reuse report configurations

Mobile-friendly camp portal, always accessible

HTML5 responsive—works on desktop, tablet, or mobile. Summer camp management software that gives families a portal to see their dashboard, pay balances, complete forms, and stay updated. There's also a native iOS and Android app for parents and staff on the go.

• Dashboard with news, forms, and quick links
• View balance and make payments
• Complete forms, upload documents, checklists
• Mobile iOS and Android app for parents and staff
• Per-family branding and subdomain support

Camp staff scheduling at a glance

Camp management software for staff scheduling. Build and manage schedules with a calendar view—assign shifts by department, set start and end times, and see who's covering what. Click any shift to edit or jump straight to a staff member's profile.

• Calendar view by week or month
• Assign staff to shifts and track open positions
• View and edit shift details in a modal
• Quick link to staff profiles from the scheduler
• Organize shifts by department for clearer coverage

Analytics & Insights

Data-driven decisions for your camp

See the full picture of your camp's performance. Campium's built-in analytics track revenue trends, registration patterns, and year-over-year growth—so you can spot what's working, plan ahead, and make confident decisions without exporting to spreadsheets.

• Year-over-year revenue and registration comparisons
• Average family spend trending across seasons
• Registration patterns by day of week and time of day
• Cumulative registration and revenue tracking
• Weeks sold report for session-level demand
• Visual dashboards updated in real time